Data Protection at VDA

This translation into English is for information purposes. Only the original German text has legal authority

 

1. Contact details

Party responsible for the data-processing:

Verband der Automobilindustrie e. V. (VDA)
Behrenstr. 35
10117 Berlin

Tel.:+49 30 897842-0
Fax:+49 30 897842-600
E-Mail: info@vda.de

Questions concerning your data privacy rights and other issues concerning personal data (section 6) can be posed to datenschutz@vda.de.

Our data privacy officer can be contacted as below:

Rechtsanwalt Nikolaus Bertermann
daspro GmbH,
Kurfürstendamm 21,
10719 Berlin
datenschutz@vda.de

2. Sources and Data We Use

We only process personal data that is required for the relevant purpose of processing (cf. No. 3). This is data we have received from you directly (e.g. data you have entered into a contact form or otherwise provided to us), contact details of representatives at VDA provided to us by members and which we have lawfully obtained from publicly accessible sources (e.g. internet, media, press etc.), which may be processed.

 

3. Purpose for which we process your data (purpose of processing) and legal basis for processing 

We process the above-mentioned personal data in accordance with the provisions of the EU General Data Protection Regulation and the most recent version of the German Federal Data Protection Act (BDSG). VDA is the organizer of the International Motor Show Germany. In this respect a separate data protection policy published on the International Motor Show Germany website applies.

VDA represents and promotes the interests of the entire German automotive industry, in particular the common interests of its members in all areas of the transport sector. To this end, in addition to the development and drawing up of common standpoints, discussions with politicians and society are also necessary. Processing for this purpose takes place as follows:

• Committee work: The VDA organises its work through committees (e.g. committees and working groups) on various topics relating to the automotive industry. These are made up of representatives of the members, whose data are processed for this purpose on the basis of contract fulfilment in accordance with Art. 6 Para. 1 b GDPR and on the basis of legitimate interest in accordance with Art. 6 Para. 1 f GDPR. External third parties may participate in the meetings of the committees at the invitation of the VDA, whose data is processed on the basis of their consent in accordance with Art. 6 para. 1 a GDPR. For this purpose and on the same legal basis, the communication and transmission of information on automotive topics to the representatives of the members and any third parties involved in the committee meetings (e.g. newsletter) also takes place.
• Association policy: In order to contribute the standpoints and interests of the German automotive industry to the political discussion, VDA communicates and dispatches information on relevant issues to members of parliament, civil servants in ministries, and to other associations. The data of these institutions is processed within the context of a balancing of interests (Art. 6(1)(f) EU General Data Protection Regulation).
• Public relations: VDA undertakes public relations work for the political and societal debate. The relevant data-processing takes place within the context of a balancing of interests (Art. 6(1)(f) EU General Data Protection Regulation):
  • PR and communications: To this end VDA sends information to spokespersons, journalists and media representatives (e.g. dispatch of VDA press statements, invitations to press events).
  • PR work also includes the dispatch of information materials on VDA issues to other interested parties and interest groups from the automotive industry, with which VDA maintains contact owing to the representation of interests of the automotive industry (e.g. dispatch of annual report and policy briefing). Invitations to professional events of VDA on automotive themes serve the same purpose.
  • Website: VDA operates a website the use of which is subject to a separate data privacy policy.
• Services: VDA offers various services to all interested parties:
  • Organization of professional and information events: VDA organizes professional and information events on topics of the automotive industry for professional and political discussions, for which participants can register. To this end you have to complete a contact form with the data required. The data is processed for the satisfaction of contractual obligations (Art. 6(1)(b) EU General Data Protection Regulation). Should film recordings and/or photos be made at these events, with your participation you declare your consent to the making, processing and use of such images, video and sound recordings for documentation purposes and within the context of the PR work of VDA. Your data is stored until revocation is declared to us by you. Should you not agree with this, please contact the persons/body mentioned in No. 1 above.
  • Ordering information materials on topics concerning the automotive industry (e.g. publications, recommendations, teaching materials, training information). To this end you have to complete a contact form with the data required. The data is processed for the satisfaction of contractual obligations (Art. 6(1)(b) EU General Data Protection Regulation).
  • Newsletter: You can subscribe to a free newsletter on our website. The processing is carried out on the basis of Art. 6 para. 1 lit. a GDPR with your consent. You can withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. You can unsubscribe from the newsletter at any time by using the corresponding link in the newsletter or by notifying us. Your e-mail address and name will then be removed from the mailing list. You also agree that we may evaluate personal user behaviour through newsletter tracking. In doing so, we evaluate your user behaviour using so-called tracking pixels and specific link URLs.
    We use the so-called double opt-in procedure to subscribe to our newsletter. This means that after you have registered, we will send you an email to the email address you have provided in which we ask you to confirm that you wish to receive the newsletter.
    Your data will be processed by an e-mail marketing service provider commissioned by us.
• Operational activities: VDA maintains business contacts for the purpose of operating the Association (e.g. suppliers, catering). This includes the communication with and information provided to such business partners of VDA. The data of such partners is processed for the satisfaction of contractual obligations (Art. 6(1)(b) EU General Data Protection Regulation).

 

4. Who receives my data?

Access to your data within VDA is restricted to those persons/bodies who require access in order to satisfy the purpose of processing. In some cases VDA deploys service providers (e.g. for hosting services, for sending newsletters) who receive data for that purpose. We only deploy service providers if they comply with our written directives on data privacy and warrant compliance with the requirements of the EU General Data Protection Regulation and the German Federal Data Protection Act (BDSG). Incidentally, we may only communicate data to recipients outside VDA insofar as permitted by statutory provisions, insofar as you have granted your consent and/or insofar as permitted under the data protection provisions of the EU General Data Protection Regulation.

 

5. How long will my data be stored?

The length of time for which your data will be stored depends on the purpose of the data-processing. Hence we only store your data for as long as is necessary for the purposes for which it is processed.

If the data is no longer required in order to satisfy the purpose, it will as a rule be erased unless further processing is necessary in order to comply with retention obligations under commercial or tax law, or in order to preserve evidence within the context of the statute of limitation.

 

6. Your data privacy rights

Information, rectification, erasure, restriction of processing, right to object, data portability, complaint
According to Art. 15 EU General Data Protection Regulation, you are entitled to obtain information at any time and free of charge about the origin, recipient and purpose of the personal data concerning you that is stored. In addition, you have a right of rectification under Art. 16, to erasure under Art. 17, a right to restrict the processing under Art. 18, the right to object to the processing under Art. 21 and a right to data portability under Art. 20 of the EU General Data Protection Regulation. You can pose questions at any time about both your data privacy rights and other issues concerning personal data, to datenschutz@vda.de. Further contact details of the data controller and the data privacy officer can be found in section 1. In case of breaches of data privacy you are entitled to submit a complaint pursuant to Art. 77 EU General Data Protection Regulation in conjunction with Sec. 19 German Federal Data Protection Act (BDSG) to the competent data privacy supervisory body.

Revocation
The consent you grant us for processing of your data can be revoked by you at any time by means of an informal message sent to us by e-mail datenschutz@vda.de. The revocation only applies for the future. The processing of your data on the basis of your consent up to the date of revocation remains lawful.

 

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Right to object under Art. 21 General Data Protection Regulation 

You are entitled to object to the processing of your personal data for advertising purposes - including profiling relating to direct marketing - at any time without stating any grounds.

You also have a general right to object (cf. Art. 21(1) EU General Data Protection Regulation). In that case the grounds for objecting to the data-processing have to be stated.

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